TERMS OF REFERENCE

LEASE OF VENUE FOR THE
2017 HGC REGIONAL HOUSING FINANCE BRIEFING

I. OBJECTIVE
To lease a venue for the 2017 Regional Housing Finance Briefing in Cebu City in accordance with Sec. 53.10 of the Revised IRR of RA 9184.

II. LOCATION
The 2017 Regional Housing Finance briefing for Region VII shall be held in Cebu City. It is a city of opportunities for investors due to its good location and big potential for housing development. Furthermore, Cebu City is the biggest business center in Region VII. The choice for the place is based on the city’s business-friendly atmosphere and the availability of transportation and accommodation of the clients in the region.

III. DATE OF EVENT
July 27, 2017

IV. SCOPE OF SERVICE

1. Regional Housing Finance Briefing Venue
2. AM Snacks and Buffet Lunch
3. Room Accommodations for HGC employees

V. DELIVERABLES

1. Meals for sixty (60) participants
   • AM Snacks and Buffet Lunch
   • Flowing coffee/tea during sessions at the function room
     
     
2. Use of Function room that can accommodate at least sixty (60) participants
   • Use of Public Address system and connector for laptops
   • Microphones
   • White Board with marker
   • Erasers, pads and pencils
   • White screen for projector
     
     
3. Wi-Fi Internet access
   
   
4. Accommodations for 3 days and 2 nights
   • 2 - single deluxe rooms
   • 2 - twin sharing rooms

VI. CRITERIA FOR SELECTION

1. The approved package cost must be most advantageous to Home Guaranty Corporation and must not go beyond the approved budget for the venue.
2. The proposals shall be rated based on the Table of Rating Factors for Lease of Venue provided for in the Consolidated Guidelines for the Alternative Methods of Procurement.

VII. AWARDING OF CONTRACT
The bidder with the highest rated bid shall be awarded the contract.

VIII. APPROVED BUDGET FOR THE CONTRACT (ABC)
The ABC for the venue is P 100,000.00 inclusive of tax, chargeable against Corporate Operating Budget.